Siltech Corporation, a Canadian owned global provider of organo-functional silicone specialties, is looking to hire immediately 1 full time, permanent Administrative Coordinator – Trade Shows, Marketing & Technical Support. This is a remote position based in the USA.
Reporting to the Global Sales and Marketing Managers, this position is responsible for supporting the operational, administrative, and technical marketing activities associated with Industrial and Personal Care trade shows, as well as magazine and digital advertising programs. This role ensures that all required documentation, artwork, deadlines, and communications are managed efficiently and accurately.
The coordinator will work closely with internal teams, external vendors, and show organizers to keep projects on track, maintain organized and compliant records, and assist with basic technical marketing tasks such as updating product information, preparing supporting materials, and coordinating design assets. This position is ideal for someone who is detail oriented, highly organized, and comfortable managing multiple deadlines in a fast paced environment, with a strong interest in marketing design and technical product communication.
Key Responsibilities
Trade Show Administration
- Prepare, submit, and track all administrative paperwork required for Industrial and Personal Care trade shows.
- Coordinate stand production plans, artwork submissions, and required documentation with internal teams and external partners.
- Monitor submission deadlines, review organizer requirements, and ensure all materials are delivered accurately and on time.
- Maintain organized records of show documentation, approvals, artwork versions, and production files.
- Support post show administrative tasks, including file archiving and documentation updates.
Magazine & Digital Advertising Support
- Track advertising contracts, artwork submission dates, and publication deadlines for both print and digital media.
- Coordinate with marketing, design teams, and external publishers to ensure timely delivery of advertising assets.
- Follow up on invoices, outstanding documentation, and vendor questions.
- Serve as the first point of contact for basic inquiries regarding ad timing, placement, specifications, and scheduling.
- Maintain accurate records of advertising commitments, placements, and financial documentation.
Technical Marketing & Design Support
- Assist with preparing and updating technical marketing materials, including product sheets, brochures, and formulation support documents.
- Coordinate with internal technical teams to ensure product information is accurate and current.
- Support marketing design needs by organizing artwork, reviewing layouts, and coordinating updates with designers (marketing design experience preferred).
- Help maintain consistency across visual and technical marketing assets.
- Assist with preparing and updating technical marketing materials, including product sheets, brochures, and formulation support documents.
- Coordinate with internal technical teams to ensure product information is accurate and current.
- Support marketing design needs by organizing artwork, reviewing layouts, and coordinating updates with designers (marketing design experience preferred).
- Help maintain consistency across visual and technical marketing assets.
General Administrative Support
- Maintain organized digital and physical filing systems for trade show and marketing materials.
- Update internal trackers, calendars, and documentation libraries to ensure information is current and accessible.
- Assist with reporting, data entry, and administrative tasks related to marketing and trade show operations.
- Support cross functional teams with administrative needs as required.
Qualifications
- Previous administrative experience, preferably in marketing, events, technical marketing, and/or trade show coordination.
- Excellent written and verbal communication skills.
- High attention to detail and accuracy in documentation.
- Proficiency with Microsoft Office (Excel, Outlook, Word, PowerPoint); experience with project management or tracking tools is a plus.
- Experience or interest in marketing design (preferred).
- Ability to work independently while collaborating effectively with cross functional teams.
Key Skills & Attributes
- Detail oriented — Able to manage complex documentation and multiple submission timelines.
- Deadline driven — Comfortable working with strict schedules and coordinating deliverables.
- Proactive communicator — Keeps stakeholders informed and follows up consistently.
- Organized — Maintains clean, logical filing systems and accurate records.
- Problem solver — Able to troubleshoot missing information, unclear requirements, or shifting deadlines.
- Technically curious — Comfortable working with product information and supporting technical marketing tasks.
- Design aware — Understands the importance of visual consistency and can support basic design coordination.
Please apply, with salary expectations, at HR@Siltech.com with the job title in the subject line.
Please refer to Siltech Careers page for more opportunities.